Dear Volunteer,

The Shoot Out 24 Hour Filmmaking Festival is held September 23-25th and is one of Cheyenne's most creative, unique, weird and fun events.

We offer you the opportunity of working with fellow film-making and film-loving enthusiasts, in a safe and respectful environment, with a common goal of making this the best experience possible for everyone involved.

These positions are volunteer only, and in certain agreed-upon cases, expenses will be paid for gas, etc. Lite meals and refreshments will be provided to all volunteers during the event. The Shoot Out Cheyenne will also provide T-Shirts to volunteers, and a free ticket to the gala event on Sunday after the successful completion of the volunteer tasks.

Here is a list and short description of the open positions. You will note there are Department Leads, and many of those Leads will oversee all the volunteers on their 'team'. There is a short form below that you can fill in and submit at the end of the email. Read the different descriptions, find something that appeals to you, and volunteer your time!

Best Regards,

Alan O'Hashi
Executive Director

The Shoot Out Cheyenne asks filmmakers to trust their courage, imagination and determination by making a 7-minute film in just 24 hours. The challenge and skill involved becomes evident with the list of required technical, material, and timing 'rules' for creating the films. The Shoot Out Cheyenne makes it possible for amateur as well as professional filmmakers to showcase their talents, gain experience, and have the potential to create an award-winning film in one weekend. It also creates a unique setting for the community to see the filmmakers’ work and to share in the excitement of filmmaking firsthand. Visit our website to find out more about this unique event.

The Shoot Out Tables at the Plains Hotel Hours: Friday, Setup 3:00 PM, Reg. Begins 4-6 PM, Saturday Setup, 3 PM, Tape Return 4-6 PM, Tear Down at 7:00 PM

Pavilion Coordinator
This person will need to be on hand to coordinate and oversee the setup of The Shoot Out tables on Friday afternoon in the historic Plains Hotel.

Click this box to be considered for the Pavilion Coordinator position.

Pavilion Assistants (4 people needed) Friday, Setup 3 PM, Reg. Tear Down 7:00 PM, Saturday Setup, 2 PM, Tear Down at 7 PM
These volunteers would need to be on hand to coordinate putting up The Shoot Out tables on Friday afternoon and taking it down again Saturday night.

Click this box to be considered for one of the Pavilion assistant position.

Registration/Tape Turn-In Lead Saturday Setup, 3 PM, Tape Return 3-6 PM, Tear Down at 6:30 PM
This person will need to coordinate the volunteers in The Shoot Out tables in the Plains Hotel. They will make sure the volunteers have the materials they need to register teams, organize goodie bags for the teams, hand out the numbered Mini DV tapes, and keep the cash box accurate. Also, this person will organize the Mini DV tape turn-in volunteers and keep the flow of tapes going with the tape runners to the judging rooms for Saturday evening.

Click this box if you are interested in being considered for the Registration/Tape Turn-In Lead position.

Registration Volunteers (6 - 8 people needed) Friday, Training 3:00 PM, Registration 4-6 PM.
These folks will help teams register by ensuring they fill out registration forms correctly. They will take VISA/MC, checks and cash, hand out goodie bags, and check in with the Registration Lead at the end of their shifts.

Click this box if you are interested in being consider for one of the Registration assistant position.

Tape Turn-In Volunteers (6 - 8 people needed) Saturday Setup 3 PM, Tape Return 4-6 PM, Tear Down at 7:00PM
These folks will accept mini DVs from the teams, mark them entered, do paperwork for add-ons to the team for judging consideration, and organize them for the Tape Runners to bring to the judging rooms.

Click this box if you are interested in being considered for the Tape Turn-In position.

“Bouncer” (2) 5-6 PM, Saturday Night Only
These will be big burly guys or gals who make it understood that there will be no late tapes accepted into the contest no matter how creative the excuse.

Click this box if you are interested in being considered for the Bouncer position.

Tape Runner (2 people needed) 4-7 PM, Saturday Night Only
These will be folks who can bring tapes to our judging rooms for judging until the Tape Turn-In time closes.

Click this box if you are interested in being considered for the Tape Runner position.

Sponsor Relations
This is a key volunteer who would handle making sure the sponsors get the information they need to attend the event (i.e. guest list). This person would also make sure sponsorship fulfillment was accomplished by tracking status of sponsors' commitments.

Click this box to be considered for the sponsor relations position.

Located at the historic Plains Hotel. Please contact Alan O'Hashi directly at 303-910-5782 if you are interested in supporting these efforts as The Shoot Out Cheyenne is no longer officially involved in the facilitation of the dubbing process. More details on the dubbing is available here.

Judging Department Hours: Prelim Judging Sat. 7 PM- 11 PM Sunday. There are a variety of shifts that will occur during this time period.

Preliminary Judging Coordinators These folks will each take a preliminary judging segment (Saturday evening, or Sunday morning) and coordinate the volunteers and the monitors for watching the DVs, making sure everyone is comfortable with their tasks. They will mediate the final showing of the top ten film from each segment and if there are more than 10 films, will help the judges reduce to a manageable number close to 10. They will also set aside the tapes that are 'too close to call' for the second round of preliminary judging.

They will also come to the second round of judging, from Sunday morning to show time on Sunday afternoon, helping the judges reduce the films from 20 or so DVs to 10. These coordinators will advocate for the close calls to be viewed again if they believe the films warrant a second look. They will also handle the tiebreakers.

Preliminary Judges - 4 hour time slots from 6 PM Saturday until 12 PM Sunday.
These folks will review DVs from The Shoot Out. They will watch between 10-15 DVs and help judge them. Requires a love of film, appreciation of The Shoot Out Cheyenne and an ability to get along with others in a small room.

The second round of preliminary judging should have a minimum of 9 judges, they should have been judges in round one or two in last year’s event so they have some idea of what is expected. These judges are being contacted by the event organizers directly. This shift runs from 7 - Noon on Sunday.

All preliminary judges will receive one free ticket for the gala screening.

Click this box to be considered for the preliminary judging position and/or runner assistant position.

The Lincoln Theater Hours: Sunday, Setup noon, Doors open at 1PM for general admission, Show 2 PM until 4 PM. Tear Down after the Show.

Event Runners (6 - 8 people needed)
These folks will assist at the Gala Screening and will act as Event Runners/Production Assistants. They will assist the producer of the show, in anyway needed. Some may sell t-shirts and beanies in the foyer.

Click this box to be considered for the event runner position.